Executive Secretary / Personal Assistant

Full-Time
  • Full-Time
  • Doha, Qatar
  • Negotiable SAR / Month
  • Salary: Negotiable

Ignite Search & Selection

Executive Secretary / Personal Assistant – Job Vacancy

About Ignite Search & Selection

Ignite Search & Selection is an enlistment office shaped in 2010 with workplaces in the UK and Middle East.

At first an expert enrollment organization in the Construction and Engineering area Ignite’s group of expert scouts presently work across a scope of areas.

We value giving the two customers and applicants master market information. We esteem getting a nitty gritty comprehension of our customers and applicants assumptions to track down the ideal fit for all gatherings.

Executive Secretary / Personal Assistant – Job Requirements

  • Acting as a first point of contact: dealing with correspondence and phone calls
  • Managing diaries and organizing meetings and appointments, often controlling access to the Line Manager’s office.
  • Provide proactive diary management and co-ordination of meetings and all related arrangements i.e. travel arrangements etc.
  • Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.
  • Have regular reviews to revisit current priorities to ensure the meeting schedule is optimized.
  • Manage the Line Manager email and delegate emails to the team where appropriate ensuring they are tracked to completion.
  • Reminding the manager/executive of important tasks and deadlines
  • Typing, compiling and preparing reports, presentations and correspondence
  • Raising urgent payment requests when necessary
  • To ensure all actions are logged, tracked and completed in a timely manner
  • Managing databases and filing systems
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, managers and clients
  • Implementing and maintaining procedures/administrative systems
  • Assist in managing/ supervising subsidiary office
  • Perform other duties as required.

Salary:
QAR 10,000 to 15,000 per month inclusive of fixed allowances.

Requirements

  • University degree in Business Administration / Engineering or any relevant courses.
  • 7-12 years’ experience in similar position preferably in Construction, Commercial / Contractual background
  • Excellent computer skills coupled with accurate typing in English.
  • Excellent communication skills (Written & Spoken)
  • Experience in administration and able to draft letters.
  • Ability to work independently and professionally.
  • Able to prioritize and possess effective time management.
  • Ability to handle extremely details and highly confidential information.
  • Presentable and professional with a pleasant personality.
  • Consistency in the workplace (Minimum 4-5 years in the same workplace) is desirable.
  • Bilingual (Arabic & English)

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To apply for this job email your details to robertc@igniteselection.com