Arabic Executive Secretary- Female

Looking for a hardworking and qualified Arabic speaking secretary.

–    Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
–    Arrange conferences, meetings, and travel reservations for office personnel.
–    Complete forms in accordance with company procedures.
–    Compose, type, and distribute meeting notes, routine correspondence, and reports.
–    Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
–    Locate and attach appropriate files to incoming correspondence requiring replies.
–    Mail newsletters, promotional material, and other information.
–    Maintain scheduling and event calendars.
–    Make copies of correspondence and other printed material.
–    Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
–    Schedule and confirm appointments for clients, customers, or supervisors.
–    Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
–    Take dictation in shorthand or by machine, and transcribe information.
–    Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
–    Conduct searches to find needed information, using such sources as the Internet.
–    Coordinate conferences and meetings.
–    Establish work procedures and schedules, and keep track of the daily work of clerical staff.
–    Learn to operate new office technologies as they are developed and implemented.
–    Manage projects, and contribute to committee and team work.
–    Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
–    Order and dispense supplies.
–    Prepare and mail checks.
–    Provide services to customers, such as order placement and account information.
–    Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
–    Supervise other clerical staff, and provide training and orientation to new staff.
–    Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

–    Bachelor’s Degree from UAE (locally educated)
–    Fluent in Arabic and English
–    Excellent MS Office skills (word, powerpoint, excel)
–    Ability to type Arabic letters and take English dictation.
–    Fresh Graduates will be prefered or candidates who are immediately available to join can apply as well