Job Qualifications:

Organizational:
Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
Operational:
Implement activities under close supervision.
Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner.
Accounts Payable.
Check the completeness of all documentation provided by document controller/accounting desk control.
Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior/Chief Accountant.
Adhere to the reconciliation schedule for all assigned suppliers or companies as the case may be.
Escalate all reconciling items as per the escalation matrix.
Responsible for providing all supporting documentation required for processing any payment for assigned supplier.
Assume responsibility for insurance claims for lost and damaged goods for assigned suppliers.
Responsible for allocation of all prepayments made to assigned suppliers.
Responsible for working on AP aging particularly items/suppliers which are overdue.
Participate in month-end and book closure procedures & provide assigned reports to senior/chief accountant.
Participate and support the implementation and maintenance of the Oracle ERP.
Provide assistance in ensuring the work and deadlines of fellow team members is completed during periods of leave as directed by the Senior & Chief Accountant – Non-Allied Goods P2P.
Prepare/update travel expense forms.
Verify tourney, actual trip, advance provided and all supporting documents with appropriate approvals.
Prepare the trip reimbursement summary and input all travel expenses in EBS – Oracle
Assist in corporate credit cards management in coordination with Financial Analysts
Update employees accounts for all expenses every month and forward employees statement to payroll team.
Circulate email of employees who are leaving to all accountants and update the statement for any deductions and forwards it to payroll team.
Provide monthly summary of unliquidated employee trip advances to reporting accountant for accruals.
Provide employee GL details, after monthly closing, to the reporting accountant to be included in their monthly schedule.
Coordinate with MDM team for the creation of new employee segments in EBS
Request IT to create new employee as supplier in EBS and check if this should be transferred to AP Accountant.
Receive and process HR requests for advances, and forward for approval.
Reconcile advances and expenses booked on monthly basis.