Tendering
• Liaise and communicate with relevant departments on materials or services
required to deliver the scope of work and fulfill the needs at aD, including
consultant/contractor/construction materials etc.
• Implement standardized tendering methods for project procurement, using
standard templates, tools and documents that facilitate tender preparation
• Assist in maintaining accurate vendor database (contractors, suppliers,
consultants): ensure database reflects latest information on pricing, delivery
time and resources
• Manage end-to-end RFP process -from bid scoping, bid conditioning and
evaluation (technical and commercial), shortlisting/selection to award
– Prepare Invitation letter in case of pre-qualification and/or shortlisting for
tender Issues at aD
– Assist with the preparation of tender documentation with guidance and
assistance from relevant departments advising on the most suitable
contracting strategy given the scope of work
– Prepare contract documentation to ensure clarity of scope and
requirements for deliverables and timing in line with aD objectives, draft
contract agreements with the most compatible legal and commercial terms
– Issue documents/contracts for review by Manager, C&P Corporate
– Draft responses to tender queries which relate specifically to contractual,
commercial and financial aspects of the tender agreement
• Recommend vendors based on bids along with vendor scorecards
– Create and maintain list of Tier 1, 2 and 3 suppliers and their performance
scorecards
– Collect feedback from relevant departments on supplier/ service
performance
• Assist in negotiation with contractors to ensure highest quality service at the
most effective price

Contract processes
• Carry out the evaluation and agreement on all variations, change orders or
concession requests with the contractor/consultant: and prepare submission
together with requesting department to Tenders Committee for approval
• Prepare financial statements during the period of the contract, detailing the
financial position for the requesting departments
• Coordinate supplier/ contractor payments with Finance/Accounting
department
• Undertake contract related processes and monitor contract progress
Control mechanisms
• Monitor the work of the awarded contractor/consultant/stakeholder by Iiaisin~
with relevant departments, to ensure compliance with the contract
• Take actions/escalate when the contract is not being adhered to
• Review disputes with contractors related to project procurement/contracts
• Negotiate and recommend best way forward to resolve disputes to ensure
mutual satisfaction of both parties; liaise with relevant departments (e.g.
Legal, Finance. etc.) as needed for proper dispute management
Data and reporting
• Ensure maintenance and update of data such as information about
contractor’s prices and receipts and records of purchased goods
• Update data such as changes In Information about suppliers’ products and
prices
• Develop reports on project procurement functions
Other duties
• Assist in the preparation of timely and accurate MIS statements and reports
• Perform other duties and responsibilities as needed as well as determine anI
manage priorities with minimal guidance