Project implementation (30 %):  

• Based on an analysis of the project requirements and constraints, you support the project in the implementation/configuration of BESIX supported Document Management tools (Bricsys, Aconex, …)
• At the end of projects, you support the execution team on the building site by organizing the demobilization and the archiving. You support the collection of “As-built” deliverables and supervise the extract of electronic files from eDMS required by any third party;
• You create and manage the support contract with the project as well as the regular invoicing

Continuous improvement (30%):   

• You create and maintain DMS templates in accordance with the related BESIX IMs procedures (setting-up of the applicable codification, of the document approval and transmittal workflows,…);
• You organize  Document Management peer review meetings with the Document Manager and the project team to discuss potential improvements and to share best practices in the field;
• You support actively the further improvements of eDMS tools developments within business workshops and you participate in the coordination of the developments by the software suppliers.

Coaching – training (30%):  

• You give training sessions to the Project Document Officer and secretary about the use of the document management tool;
• You give public presentations/demos of the BESIX document management tool to users on building sites (internal users, client and approvers, subcontractors …);
• All along the project, you are responsible for users support, processes watch and support, you coordinate the resolution of IT related issues.

Market watch (10%): 

• You are main contact with the preferred eDMS vendors : Bricsys and Aconex.
• You manage the framework agreement with the preferred vendors : invoicing, check and improve the contractual clauses, verify the contractual volumes vs consumed on projects
• You assess regularly the market tools and provide/maintain a tradeoff matrix to the management