Abu Dhabi, United Arab Emirates

Posted 1 year ago

Black Pearl Consult

Black Pearl is a HR and enrollment organization that gives an all encompassing business and ability arrangement in a moderate, dynamic, and effective way.

Job Vacancy – Executive Assistant – Team Support – Abu Dhabi, United Arab Emirates

Black Pearl Consult – Abu Dhabi, United Arab Emirates

Experience:- As Mentioned

Job Location:- Abu Dhabi, United Arab Emirates
Company:- Black Pearl Consult
Education:- As Mentioned

Nationality:- Any Nationality
Gender:- Male / Female
Number of Vacant Positions:- Not Mentioned

Salary:- Negotiable
Job Type:- Full Time

About Black Pearl Consult

Black Pearl is a HR and enrollment organization that gives an all encompassing business and ability arrangement in a moderate, dynamic, and effective way.

We pride ourselves as a special dark pearl and endeavor to enchant our clients with a customized organization that assists them with pushing towards progress. Whether you really want to track down top ability, your next extraordinary open position, or a counseling answer for dealing with your business, drawing in representatives, developing your work culture, arranging your kin procedure, or resourcing challenges, we can help.

At Black Pearl, we have faith in the force of the human potential and are sure that ability flourishes the most in working environments that offer positive and significant encounters.

By recognizing and understanding your work environment challenges, planning work encounters that make a difference to your kin, and interfacing the best ability with the right organizations, we share your desires and work inseparably for your tomorrow.

About Black Pearl

Job – Executive Assistant – Team Support

Job Description :

Prepare reports on defined executive operational metrics
Develop documents and communication for various requests, reports, and letters

Manage all the personal and Business day-to-day activities and issues of the manager
Collaborate with other team members in the planning and development of internal and external projects
On behalf of the manager, prepare correspondence and other material requiring considerable judgment and knowledge of operations; Screen, trace, file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork directly related to the overall management of the organization

Hold all work-related information in the strictest confidence. This includes, but is not limited to, direct or indirect communications, strategic information, and employee-specific personnel action and information.
Represent team in liaising with other department teams to coordinate some projects
Meet professional obligations through efficient work habits such as meeting deadlines, honoring schedules, coordinating resources and meeting in an effective and timely manner, and demonstrating respect for others

Ensures alignment with organization policy and defined regulations through effective management in scheduling offsite travel (hotel, flight, rental car, meeting agenda, presentation location needs) for designated executive personnel
Manage a variety of essential functions requiring independent judgment and using tact and diplomacy in dealing with officials and the public
Participate in Team meetings through the preparation of agendas, packets, documents, and general record keeping

Manage and maintain the schedule of the team, obtaining and providing needed information for scheduled appointments
Demonstrate efficiency in scheduling, creating complex documents, and exercising discretion and independent judgment in matters of importance and ensure the general operations of the department are functioning to maximum capacity
Provide support and a wide range of complex, confidential, and administrative duties to the manager

Provide supervision and general project management for unique requests by the team and ensure appropriate follow-through actions
Perform personnel-oriented tasks, including participating in the hiring process, supervising the training of new employees, ongoing training of other employees, resolving employee problems, and following defined policy/procedure around general supervision (if applicable)
Supervise designated office administrative staff by developing operating procedures and systems to ensure effective and efficient department office operations (if applicable)

Responsible for conducting the meetings, bi-weekly Business, and operational meetings, and financial and budgeting reviews (if applicable)
Organize and maintains contracts, records, and other essential documents; out-of-date archive information according to records management compliance and best practices
Manage and supervise designated personnel, the planning, coordinating, and directing activities associated with the overall operation of the department in general.

Develop presentations, to include general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and PowerPoint presentations

Job Qualifications:

Must be fluent in English; knowledge of Arabic and other languages would be a plus
Must be a Bachelor’s degree holder

Must have good knowledge of using Microsoft application
Must have experience working in a multicultural environment
At least ten years of Executive Assistant / Personal Assistant experience in a highly professional business environment (experience in financial services, professional services, legal, or banking industries preferred)

With exceptional written and verbal communication skills in English and Arabic, Desire to deliver superior customer service
Ability to multi-task with a high degree of accuracy
Demonstrated a high level of professionalism and confidentiality

Excellent phone manners and interpersonal communication skills
Ability to learn and accept standard operating procedures and compliance regulations Exceptional skills with Microsoft Office: Word, Excel, PowerPoint
Proactive and organized

Click Here:- To find the latest job Vacancies

To apply for this job please visit blackpearlconsult.zohorecruit.com.

About The Author

Mohamed Firnas

“🌟 Meet Mohamed Firnas: With over two decades of experience in HR, Mohamed is a trusted advisor known for his strategic insight and compassionate leadership style. He’s committed to creating workplaces where every voice is heard and valued. 💼 Passionate about nurturing talent and driving positive change. Join him on the journey towards building better organizations! #HRProfessional #GulfRegion #Leadership”

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