Role Summary:The incumbent will be responsible for coordinating all event activities including the planning, organizing and controlling of Group events designed to improve the Group’s image and to create a key avenue to communicate core messages to various Group stakeholders.

Role Description:Assist in the setting and control of external communications related budgets to facilitate the delivery and execution of the communications strategy.

Assist in the monitoring and achievement of Key Performance Indicators (KPIs) for external communications on periodic basis.

Enhance and maintain relationships with event organizing agencies, caterers, contractors, audio visual concessionaires, etc.

Liaise with concerned business units to ensure coordination of Group functions and events.

Organize venue reservations for QNB functions & assist in arranging receptions, luncheons, dinners and other special events hosted or organized by the Bank. Ensure all participations and receive confirmation of all arrangements well beforehand.

Coordinate with relevant Group management to gather information and requirements in order to obtain accurate event specifications and to effectively plan the event process.

Direct the work of contract personnel including ushers, security guards, caterers and decorators, and functionally supervise all event support staff including setup crews.

Work on maximizing the value of agreed sponsorships for QNB and implement QNB’s Sponsorship Strategy viz. planning ahead, interesting publicity angles and measuring effectiveness against competitors through media.

Maintain an up-to-date schedule of PR events, releases, sponsorships of upcoming events and conferences that QNB may be interested in.

Collaborate with Retail & Corporate banking to provide suitable staff to manage any of QNB’s stands in different events and maintain updated lists of function venues and potential invitees for use in arranging events sponsored or hosted by the Bank.

Supervise facilities opening and closing before and after events and supervise the setup of chairs, tables, stages, decorations or other equipment. Ensure setup is in accordance with lease requirements and with safety standards and fire and health codes.

Carry out beginning and ending inventory of concession items, such as souvenir programs, records, and posters.

Design and produce room set-up diagrams as required; coordinate client service needs with catering and audio-visual concessionaires, security and other requested services.

Direct, coordinate and supervise the activities of personnel, subcontractors and vendors as required to successfully execute the assigned events.

Actively participate in meetings which aim to assess individual as well as the department’s overall performance.

Act to enhance professional development of self and others.