Job Vacancy – Office Assistant – Doha, Qatar

Almana Group – Doha, Qatar

• Experience:- As Mentioned
• Job Location:- Doha, Qatar
• Company:- Almana Group
• Education:- As Mentioned
• Nationality:- Any Nationality
• Gender:- Male / Female 
• Number of Vacant Positions:- Not Mentioned
• Salary:- Negotiable
• Job Type:- Full Time

About Almana Group

In years and years, Qatar has chronicled a brilliant ascent by accomplishing wonderful improvement in different areas that prodded its economy and raised the country’s status on a worldwide level. Benefiting from its rich oil and gas holds and controlled by the far-located vision of its rulers, Qatar achieved groundbreaking achievements that excited its economy.

Today, Qatar invests heavily in this amazing advancement and makes a case for two huge accomplishments. It is the principal country to send out flammable gas globally as well as flaunting the world’s most elevated Gross domestic product per capita pay.

In lined up with Qatar’s accomplishments, Almana Group saddled the bountiful open doors given by the nation as its continued looking for progress. From unassuming starting points, Almana Group was equipped with an essential diagram along with a powerful desire and the Gathering’s development has been pair with that of Qatar.

Beginning as an exchanging house, the Gathering today is a venture that contains a wide exhibit of administrations and business exercises. Our different corporate divisions and auxiliaries envelop contracting, PC administrations, seaward administrations and considerably more. Moreover, the committed quest for our goals drove us to grow our possibilities and extent of activities outside Qatar also.

Almana Group is pleased to address a portion of the world’s significant global organizations. This has empowered us to take part in a few of the biggest and most worthwhile tasks across Qatar, some of which will stay as the backbone of Qatar’s economy for the years to come.

Albeit the Gathering highlights different ventures and different auxiliaries, our corporate culture stays imbued in prescribed procedures, trustworthiness and an outcomes situated approach. We are glad for our history and we will keep on investigating further skylines to lay out our presence, scale new levels, manufacture new coalitions and add to Qatar’s development.

Job – Office Assistant

Job Description :

1 GROUP RENTAL ADMINISTRATION SUPPORT

· Support the Head of GRP in doing the day to day routines of the Camp to ensure that its services are effectively provided to the tenants on time.

· Guide all newly arrived employees in the accommodations to their respective rooms and turnover the given items / consumables.

· Receive requests and complaint, in absence of the Head of GRP; resolving basic requests while escalating to the Supervisor for requests / complaints with financial impact.

· Coordinate the maintenance of camp appliances and furniture to ensure its repair within an allocated time frame.

· Support in the inspections of the rooms, to ensure that infractions are documented.

· Check Camp’s common rooms to see whether they are maintained and appliance / furniture are in good condition.

2 GROUP RENTAL CONSUMABLES CONTROL

· Carry out the receipt, release and storage of the Camp’s items, consumables and furniture from the supply room(s) in order to ensure proper control of said inventory.

· Issue Camp items, consumables and furniture to the Employees, upon receipt of the official request from the respective managers.

· Ensure that the Supply Room(s) are locked and secured at all times.

· Monitor deliveries of consumables from Suppliers in order to ensure that the right quantity and specs are delivered; Escalate to the Head of GRP on any issues found.

· Check the quantity of consumable items in the supply room in order to timely inform the Head of GRP on items that are below the minimum level of stock.

· Support the Camp Boss in the official inventory of items to ensure the activity is completed on time.

3 DOCUMENTATION / FILING

· Handle the general filing system to ensure the timely availability of records as and when required.

· File all received documents and reports in the proper files; Create new folders / files as and when necessary.

· Provide copies of a certain document, as and when required.

· Ensure the proper maintenance and disposal of the files as per the Division’s practices / procedures.

· Handle the Camp’s room keys, ensuring that all of the keys are properly placed in the key case / drawer.

4 AD HOC ACTIVITIES

· Carry out Ad Hoc Activities, as and when requested by Management, in order to deliver targets and deliverables.

· Carry out other tasks and instructions, as and when assigned by the Line Manager.

· Prepare basic reports about the Camps, as and when required.

· Serve as vacation replacement for certain tasks and activities to ensure the continuity of operations.

Job Qualifications:

PERSON SPECIFICATION : (What are the qualifications the job holder must have in order to be effective when delivering the requirements of the job)

EDUCATION :

(Including Certifications and Trainings if required)

· Secondary or High School Degree

EXPERIENCE :

· Minimum 6 months relevant work experience.

COMPETENCIES: (Knowledge, specific job skills, computer literacy, language, communication skills, behavioral attributes and other required qualifications)

· Basic Communication Skills in English.

· Knowledge in Microsoft Office Applications is an advantage but not required.

· Good attention to details.

· Ability to work quickly and methodically.

· Willingness to work flexibly.

· Hardworking, honest and responsible.

· Team Player.

· Physically Fit.

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