Executive Secretary

Job Title – Executive Secretary

About Aroma International Building contracting L.L.C

Aroma International Building Contracting L.L.C. is a leading construction company in the United Arab Emirates, dedicated to delivering high-quality building solutions with a strong commitment to excellence, innovation, and client satisfaction. With extensive experience in the construction industry, the company has successfully executed a wide range of residential, commercial, hospitality, and infrastructure projects, earning a reputation for reliability and professionalism.

Our strength lies in combining technical expertise, skilled manpower, and modern construction methodologies to deliver projects that meet the highest standards of quality, safety, and sustainability. From project planning and execution to final handover, every stage is managed with precision, ensuring timely completion while maintaining strict quality control and cost efficiency.

At Aroma International Building Contracting L.L.C., we believe that successful projects are built on strong relationships. We work closely with clients, consultants, subcontractors, and suppliers to understand project requirements and deliver solutions that exceed expectations. Our dedicated team of engineers, project managers, quantity surveyors, and site professionals is committed to maintaining transparency, integrity, and professionalism throughout every project.

Safety is a core value of our organization. We maintain a proactive health, safety, and environmental (HSE) culture, ensuring that all construction activities are carried out in compliance with local regulations and international best practices. Our focus on continuous improvement enables us to adopt innovative technologies and efficient construction techniques that enhance project performance and long-term value.

As we continue to grow, Aroma International Building Contracting L.L.C. remains committed to contributing to the development of the UAE’s built environment by delivering durable, sustainable, and high-quality construction projects. Our mission is to build lasting partnerships through exceptional workmanship, dependable service, and a relentless pursuit of excellence, making us a trusted partner in the region’s dynamic construction industry.

Job Description – Executive Secretary

Job Summary

The Executive Secretary provides high-level administrative and secretarial support to senior management, managing schedules, correspondence, and confidential documentation with discretion and professionalism.

Key Responsibilities

• Manage the diary, appointments, and travel arrangements of senior management.
• Prepare and manage correspondence, reports, and presentations.
• Organize and coordinate meetings, agendas, and minutes.
• Handle confidential documents and information with discretion.
• Screen calls, visitors, and correspondence for senior management.
• Coordinate communication between management and internal/external stakeholders.
• Maintain organized filing systems for executive documentation.
• Support preparation of board or management meeting materials.
• Assist in organizing company events and functions.
• Provide general administrative support to senior management.

Qualifications

• Bachelor’s Degree in Business Administration or a related field.
• Experience as an Executive Secretary/PA to senior management.

Required Skills

• Executive support
• Confidentiality and discretion
• Scheduling and coordination
• Communication

Technical Skills

• Microsoft Office (Excel, Word, PowerPoint)
• Calendar and scheduling software

Personal Attributes

• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Professional attitude, discretion, and reliability.
• Ability to work independently and as part of a team.

Key Performance Indicators (KPIs)

• Timely and accurate completion of assigned tasks.
• Accuracy of records and documentation.
• Responsiveness to internal and external requests.
• Compliance with company procedures.
• Positive feedback from colleagues, clients, or visitors.

To Apply forward your Resume / CV to hr@aromacontracting.com