Role Purpose:

• Establish and ensure Governance for P & L across ADIB UAE, International Branches and Subsidiaries at Department level, Group Level and Management level. Be the subject matter expert of bank P & P standards and provide steer to whole ADIB Group on all P & P related issues.
• Build a knowledgeable team who have significant experience in examining and writing P &P both in English and Arabic. All team members must have specialist knowledge in banking and at least a couple of them must have experience specifically in Islamic banking.

• Establish GPPD strategy and framework, ensure its awareness and compliance within the group Internally Benchmark and standardize the quality of P & P ‘s across the various departments of the bank and its subsidiaries.
• Improve existing P & P’s by removing silos, refresh them on an end-to-end basis and consolidate them where applicable, including cross departmental consolidation. Work with the respective process owners to assist them in developing new or revisions to existing P & P when new bank products or services are offered, new line of business is initiated or new regulatory requirements are published
• Work with the current team to further digitization of the P & P repository and build a robust workflow. The current team who manages the repository will also be transferred to this department by H 2 2023 ( once the incumbent joins and fulfils the four objectives listed above)
• Responsible for overseeing the ADIB group’s strategic initiative of standardization, safekeeping and digitalization of all Policy and Procedures (P & P) documents of ADIB group and subsidiaries
• Responsible for the administration of P & P, lead the Unit and supervise the support team to ensure efficient disposal of the assigned task
• Evaluate the effectiveness of the P & P documents and work closely with the respective process Facilitate any process review workshops between the process owners and relevant stakeholders to evaluate the process in terms of business requirements, Policy, Product Program, Operational Risk, Sharia, Legal & regulatory requirements & further consolidates the feedback to update the process
• Working along with the document owners to ensure they include all required elements in the process document, also provide them with necessary guidance on how P & P are to be structured and written in compliance with the bank’s guidelines including applicable regulatory requirements
• Reconfigure the existing document in approved standard format & ensure P & P are submitted to delegated authorities for their approval on annual, scheduled basis
• Strategically relook at and simplify/ improve the existing approval process for full review and annual reviews after taking feedback from all stakeholders.
• Working closely with the IT team & vendor to deploy single repository solution for the safe custody of the documents & develop effective MIS dashboards ( H 2 2023 onwards)
• Regularly meeting with process owners and stakeholders to ensure efficient settlement of their queries and acts as a focal point of contact for any P & P related issues and concerns
• Efficiently plan the annual reviews with process owners for timely circulation, review and publishing
• Assist process owner in reviewing risks associated with the process & ensuring adequacy of controls and co-ordinate as required between process owners and supporting control functions.
• Periodic MIS reporting on the status of the P & P to various stakeholders and governance committees of the bank with insights and recommendations for improvements

Key Accountabilities of the role