Dubai, United Arab Emirates

Posted 1 year ago

Black Pearl Consult

Black Pearl is a HR and enrollment organization that gives an all encompassing business and ability arrangement in a moderate, dynamic, and effective way.

Job Vacancy – Office Administrator – Dubai, United Arab Emirates

Black Pearl Consult – Dubai, United Arab Emirates

Experience:- As Mentioned

Job Location:- Dubai, United Arab Emirates
Company:- Black Pearl Consult
Education:- As Mentioned

Nationality:- Any Nationality
Gender:- Male / Female
Number of Vacant Positions:- Not Mentioned

Salary:- Negotiable
Job Type:- Full Time

About Black Pearl Consult

Black Pearl is a HR and enrollment organization that gives an all encompassing business and ability arrangement in a moderate, dynamic, and effective way.

We pride ourselves as a special dark pearl and endeavor to enchant our clients with a customized organization that assists them with pushing towards progress. Whether you really want to track down top ability, your next extraordinary open position, or a counseling answer for dealing with your business, drawing in representatives, developing your work culture, arranging your kin procedure, or resourcing challenges, we can help.

At Black Pearl, we have faith in the force of the human potential and are sure that ability flourishes the most in working environments that offer positive and significant encounters.

By recognizing and understanding your work environment challenges, planning work encounters that make a difference to your kin, and interfacing the best ability with the right organizations, we share your desires and work inseparably for your tomorrow.

About Black Pearl

Job – Office Administrator

Job Description :

Manage, organize and coordinate all administrative activities to facilitate the smooth running and function of the Office and to ensure work is being executed efficiently, accurately and in a timely manner.
Oversee administrative systems are fit for purpose and used effectively by team. Develop and implement new administrative systems, such as record management, incoming and outgoing mail, minutes of the meetings and unified templates throughout the firm.

Oversee the management and maintenance of the Contact Database, identify and resolve any problems and prepare regular status report to ensure the smooth functioning of the database.
Proofread all external written communication before onward submittal to the Director for signature.
Hold daily meetings with staff within the Director’s office to manage and monitor workflow, work quality and effective use of time and human resources across the department.

Ensure effective information and task sharing across the team.
Ensure coverage for all business-critical tasks are maintained at all time.
Manage Admin. Executive and Admin. Coordinator on all aspects pertaining to the Director’s instructions and their proper and timely implementation.

Manage & Maintain the Director’s diary and schedule and follow-up appointments for and on behalf of the Director.
Prepare event / meeting running orders for Founder and assist on site with appearances, security checks and designated VIP entry and exit areas.
Attend to Founder when in Office and outside

Prepare and update agendas and prepare pre-meeting notes
Take dictation and circulate Minutes of Meeting along with the Admin. Executive and share them with the appropriate team members.
Arrange all bookings and travel requirements, in addition to organization of all required arrangements for both internal and overseas visits.

Develop, maintain and regularly review and update office systems, such as electronic central records and storage.
Provide regular training to existing and new members of the Founder’s Office on the proper implementation of existing systems, and consequently, supervise FO staff to ensure strict adherence to such systems and procedures.
Prepare periodical reports on staff compliance to office procedures and present the same to management.

Prepare and regularly update Founder’s Office Procedures Manual and Festival Procedures Manual.
Coordinate communication between the Founder and VIPS, dignitaries and Royalties and Ruling Family.
Receive queries and explanations, if any, on behalf of the Founder and co-ordinate with the concerned personnel in the Section to provide necessary clarifications

Respond promptly and efficiently to telephone calls and manage the emails
Provide information to callers, direct calls to appropriate staff, and place outgoing calls
Greet and receive visitors of the Founder and ensure proper attention and hospitality are extended at all times, along with the Admin. Executive.

Attend meetings, making sure complete pre-meeting notes and preliminary researches are prepared; and take minutes of meetings.
Keep record of all expenses and process general accounting record
keep all contracts up to date

Undertake additional duties and responsibilities as required during Festival, as required.

Job Qualifications:

Must have a diploma or a bachelor’s degree
Good command of English language

Must have at least 7 years of high-level Office Management experience
Must have worked within a busy environment and able to do multiple responsibilities
Strong typing speed and adept in using Microsoft application

Willing to work in TECOM
Willing to work from 9AM to 6PM for 5 days in a week, but should be flexible to stay outside working hours when needed

Click Here:- To find the latest job Vacancies

To apply for this job please visit blackpearlconsult.zohorecruit.com.

About The Author

Mohamed Firnas

“🌟 Meet Mohamed Firnas: With over two decades of experience in HR, Mohamed is a trusted advisor known for his strategic insight and compassionate leadership style. He’s committed to creating workplaces where every voice is heard and valued. 💼 Passionate about nurturing talent and driving positive change. Join him on the journey towards building better organizations! #HRProfessional #GulfRegion #Leadership”

See author's posts